Last updated: 1 January 2026
1. What Does This Policy Cover?
This Privacy Policy applies to the personal data collected by Radiology Seminars Ltd ("we", "us",
"our") through our website at www.radiologyseminars.com and related services. It
describes how we collect, use, share, and protect your personal information in accordance with the
UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Personal Data We Collect
We may collect the following types of personal data:
Information You Provide
- Registration information: Name, email address, professional title, and
workplace when you create an account
- Payment information: Payment card details and billing address (processed
securely via our third-party payment provider)
- Communication data: Any information you provide when contacting us via email,
forms, or live chat
- CPD records: Course completion data and CPD certificates generated through our
platform
Information Collected Automatically
- Usage data: Pages visited, courses accessed, time spent on content, and
learning progress
- Device information: Browser type, operating system, IP address, and device
identifiers
- Cookies: We use cookies and similar technologies to enhance your experience
(see Section 7)
3. How We Use Your Personal Data
We use your personal data for the following purposes:
- Service provision: To provide access to courses, process payments, and issue
CPD certificates
- Communication: To send course confirmations, updates, and respond to enquiries
- Improvement: To analyse usage patterns and improve our courses and platform
- Marketing: To send promotional communications about new courses and events
(with your consent)
- Legal compliance: To comply with applicable laws, regulations, and professional
body requirements
4. Legal Basis for Processing
We process your personal data under the following lawful bases:
- Contract: Processing necessary to perform our agreement with you (e.g.,
providing course access)
- Consent: Where you have given clear consent for marketing communications
- Legitimate interests: For service improvement, security, and fraud prevention
- Legal obligation: Where required by law or regulatory requirements
5. How We Share Your Personal Data
We may share your personal data with:
- Service providers: Payment processors, hosting providers, and email delivery
services who help us operate our platform
- Professional bodies: The Royal College of Radiologists (RCR) and other
accreditation bodies for CPD verification
- Institutional purchasers: Where your employer or institution has purchased bulk
access, we may share completion data with them
- Legal requirements: Where required by law, court order, or regulatory authority
We do not sell your personal data to third parties.
6. Data Security
We implement appropriate technical and organisational measures to protect your personal data against
unauthorised access, alteration, disclosure, or destruction. These measures include:
- SSL/TLS encryption for all data transmission
- Secure payment processing via PCI DSS-compliant providers
- Regular security assessments and updates
- Access controls limiting data access to authorised personnel
7. Cookies
We use cookies and similar tracking technologies to enhance your browsing experience. These include:
- Essential cookies: Required for the website to function (e.g., authentication,
session management)
- Analytics cookies: Help us understand how visitors use our website
- Preference cookies: Remember your settings and preferences
You can manage cookie preferences through your browser settings.
8. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was
collected, including satisfying any legal, accounting, or reporting requirements. Course completion
records and CPD certificates may be retained for a minimum of 5 years for professional accreditation
purposes.
9. Your Rights
Under the UK GDPR, you have the following rights:
- Right of access: Request a copy of the personal data we hold about you
- Right to rectification: Request correction of inaccurate personal data
- Right to erasure: Request deletion of your personal data (subject to legal
obligations)
- Right to restrict processing: Request limitation of how we use your data
- Right to data portability: Request your data in a structured, machine-readable
format
- Right to object: Object to processing based on legitimate interests or for
marketing purposes
- Right to withdraw consent: Withdraw consent for marketing communications at any
time
To exercise any of these rights, please contact us using the details below.
10. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data rights, please
contact us:
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
